Staff, students and parents portal, specifically designed for Australian schools.

PortalHQ is an online school portal for your whole school community. It's feature packed, easy to use portal, with custom built modules, which have been used by Australian school for the past decade.

PortalHQ will save your school time and money, and it will certainly wow your parents.

Flexible yet comprehensive

PortalHQ has been designed with flexibility in mind. There are several standalone modules and three subscription plans with included features. The standalone modules are not included in any of the three plans.

Standalone Modules

PortalHQ is an extensive SaaS product with many powerful features. In some instances, you may just require access to one single component of PortalHQ to run a specific task. Standalone Modules have been designed to operate by themselves, with no requirements for the PortalHQ tiered license. You simply choose a module and pay the monthly or annual license fee.

  • Bus Management

    Allows for staff to control a Status Board via iPad to alert students and staff or bus activity at home time. On a URL for easy embedding into display management software, we display the Bus Numbers with the Arrival, Called and Departed status. The Bus tiles change colour for each status. This tool is used to notify students when to safely board their bus.

    Setup and Training: Once off $400(ex)
    Annual Licence: $750(ex)
  • Fee Calculator

    Setup and embed a fully featured school fee calculator into your website and help parents estimate their tuition fees. If required, our Fee Calculator can email parents your Fee Schedule and Estimate will collect leads.

    Setup and Training: Once off $300(ex)
    Annual Licence: $475(ex)
  • SendHQ - Lite

    An all-in-one news and campaign distribution solution. Create newsletters, micro-sites, email campaigns (with unlimited credits) and news distribution to your website and app.

    Setup and Training: Once off $1950(ex)
    Annual Licence: $2700(ex)
  • SendHQ - Pro

    Everything in Lite with the addition of a nightly sync to your school management system. This keeps all your contact records and lists up-to-date.

    Setup and Training: Once off $2950(ex)
    Annual Licence: $4900(ex)

Pricing Plans

PortalHQ offers 3 tiers of pricing to help your school roll-out a Community Portal. We understand you may wish to roll-out in stages, or in some cases, pick and choose your features & modules to supplement pre-exisiting tools you already have active.

If you would like a custom quote, please reach out to us at and we'd be happy to discuss your requirements and scope out your project.

To onboard a new client, there is an initial setup investment to link and test the various data sources (eg SIS, Timetable, LMS, SSO). Onboarding costs depend on the complexity involved and range between $5,000 - $20,000(ex). This is a once-off cost.

from AUD$12
per student per annum.
AD Groups
Bus Management
Roles and Users
Fee Calculator
Create Secure Pages
Calendar Display
SSO Support
External and Internal Links
Impersonate User
Staff, Student and Parent Intranet
Student Directory
SIS Integration
Room Changes
Identity Management Integration
Custom branding and logo
Stellar Support
from AUD$16
per student per annum
Everything from Bronze +
Newsletters and News Centre
Canvas LMS Integration
Staff Directory
Parent Directory
Email Delivery and Reporting
SMS Delivery* and Reporting
Stellar Support
from AUD$22
per student per annum.
Everything from Silver +
Online Shop
Room / Asset Bookings
Tutor Management
Event Management
Teaching Planner
Stellar Support